Published May 22, 2026
Rule one: date first. Files named 2026-05-22-invoice-acme sort themselves without any effort from you.
Rule two: merge related pages immediately. A contract and its two annexes belong in one PDF, not three.
Rule three: strip what you do not need. Cover sheets and blank scan pages cost you time on every future read.
Rule four: stamp status where it matters — Paid, Approved, Draft — so the state of a document is visible at a glance.
Rule five: archive quarterly, not annually. Small batches are quick; a year-end backlog never gets done.
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